All oral presentations are limited to a total length of 20 minutes. This allotted time is intended for 15 minutes of actual presentation time, with an additional 5 minutes allowed for questions and answers. Time may vary dependent on final number of speakers in your session.
Visual aids are encouraged in the form of Microsoft PowerPoint slideshows, and presenters are urged to bring the slideshow files to the conference on a USB flash drive. Plan to ring the files associated with your presentation directly to the session room. By arriving early, presenters will have the opportunity to ensure that their files load and appear as expected during the session. When preparing PowerPoint files for your presentation, try to save the slideshow in a reverse-compatible format. The computers at the conference may be utilizing an earlier version of Microsoft Office, and therefore, may not be able to open or display certain files optimally that are created in a newer version. Please arrive at the session room approximately 15-30 minutes before the start time. This will provide you with an opportunity to meet your session chair/moderator, and make certain that your PowerPoint slide is appearing correctly.
Keep in mind that Conference staff are not available to print supplemental materials or visual aids. Presenters are responsible for these items so please arrive prepared.
Poster presentations will be allotted a 4’x4’ space for their posters. Any format that fits in the available space is acceptable. Some posters are prepared as one, large sheet and usually brought to the conference rolled up in a tube. You may need to locate a large-format printer for this purpose, e.g., at a copy store. Other posters are prepared as a group of smaller sheets, which may be easier to prepare and transport. The format is up to you. Push pins will be supplied for you to secure your poster to the partition.
Large print should be used. Most viewers will stand about one meter away from your display and should be able to read your poster without crowding up to the partition. A minimum font size of 20 points is recommended, and larger is better. Remember that this should apply to your graphics as well. You should be able to read graph legends and scales from a distance of one meter. Do not simply bring a normal sized copy of your proceedings extended abstract.
Important Note: If for any reason, you are unable to attend the Conference and deliver your presentation, it is your responsibility to contact the appropriate Session or Conference organizer to make alternative arrangements.
Thank you in advance for your cooperation. If you have any questions regarding your presentation please feel free to contact the EWRI staff. We look forward to seeing you in Durham. If you have any questions or concerns, please contact firstname.lastname@example.org.